Growing tech company is seeking high energy, enthusiastic candidates for an Office Administrator position.
RESPONSIBILITIES
-Conduct clerical duties, including filing, answering phone calls, responding to emails, tracking/organizing client contracts and collecting mail.
-Perform accounting tasks, including invoicing, budget tracking, reconciling accounts in Quickbooks and payroll.
-Maintain office inventory, ordering/stocking and running errands (office supplies, break room supplies, and conference room supplies) while upholding fiscal responsibility.
-Manage and support human resource policies and issues via Zenefits HR software. Assist all employees with enrollment, questions and issues regarding basic benefits, health insurance, PTO time and payroll issues.
-Foster team culture and help to plan and organize CE21 special functions and social events.
-Marketing logistics – Lead and participate in the choosing, design and the ordering/inventory of marketing materials, trade show giveaways, t-shirts and other items.
-Tradeshow logistics – Managing tradeshow calendar, logistics, shipping, travel, assets, and general trade show planning, ensuring most efficient and cost-effective travel are used and tracking travel expenses.
-Support the CEO, sales department and other staff in administrative tasks (ordering business cards, promotional/marketing materials e.g.)
-Help track sales opportunities, sales contracts, and onboarding tasks through Copper (formerly Prosperworks).
-Create office administrative processes and systems to enable growth and efficiencies
ADDITIONAL RESPONSIBILITIES
As CE21 is a smaller company, we all wear many hats at work. Some other, non-administrative jobs you will be asked to perform are:
-Customer Support Assistance. Receive and resolve incoming customer inquiries via phone through our call center and through our help desk ticketing system
-Assist with CE21 social media posts.
-Assist with testing of CE21 platform.
-Various other tasks driven by business needs
SKILLS
-General accounting and financial knowledge. Proficient math and strong analytical skills.
-Highly detail oriented with a strong ability to manage multiple projects, deadlines, clients and tasks simultaneously.
-Problem-solving and analytical mentality is a must
-Outstanding communication and interpersonal abilities
-Excellent organizational and leadership skills
-Strong creative instincts and an eye for design is helpful.
EXPERIENCE
-Proven experience in the capacity of an administrative assistant or office administrator: 2+ years (Required)
-QuickBooks: 1+ years (Recommended)
-G Suite: 1 year (Preferred)
-Background in working with HR software or department in a previous company: 1 year (Preferred)
-Customer Support / Service: 1+ years (Preferred)
Reference : Office Administrator jobs
Source: http://jobrealtime.com/jobs/technology/office-administrator_i3373
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